Spreadsheets are one of the most useful tools every designed for a computer. Today, millions of people worldwide use spreadsheets for a wide variety of tasks including accounting, bookkeeping and more. The ability to view spreadsheets on the web can drastically increase their value to you and your customers. For instance, if you are an accountant and you have several spreadsheets that you would like to show to your client, one of the easiest ways you can do it is to embed the spreadsheet on your website running WordPress so they can see exactly what you are working on without you having to email them the file.
As you can see, embedding a spreadsheet into WordPress can be quite useful to both you and your clients. But, how do you do it? There are several different methods you can use to accomplish this. To learn how to add a spreadsheet to WordPress, simply use one of the following four options below.
1. Offer the file for download
This is the easiest way to add a spreadsheet to WordPress, but it lacks many of the features of the other item. All you have to do is click on Media from your WordPress Admin Dashboard, and upload the file you want to offer. Then you only need to embed it into your post and the file will be available for download. While this is quite easy to do, this still requires visitors on your site to download the file to their computer and then open it themselves.
2. Google Docs
Google Docs makes it quite easy to embed a spreadsheet on your WordPress site that can easily be viewed without having to download the file first. Before you can embed your spreadsheet, you must first log into your Google account and open the Spreadsheet application. You can then import your file into Google Docs from Excel or virtually any other Spreadsheet application. Once you have loaded your document into Google Docs, click the Share button so your document can be viewed by other people. Under the File Menu, click on “Publish to the Web.” Next, click on Start Publishing. This will display an embed code using iframes that you can copy and past into your WordPress Page or Post. The document will be displayed in your post and visitors to your site will be able to see the document without having to download a file first.
Another service similar to Google Docs, Scribd allows you to upload your file to their servers that will then host the file for you. First, you must create a Scribd account. Once you have created your account, login and click the Upload button. Select the file or files you wish to upload or drag them to the upload window. You will then be taken to a window that will allow you to edit some of the information on the files including titles and descriptions of the files. Once you have added the information, click Save & Continue. Scribd will then display code for sharing your documents but for WordPress we need different code. So instead, click You’re done. View document on Scribd. When your document has loaded, you will see a Share on Social Networks icon in the top right, click it and choose the Embed option. Click the WordPress option, copy the shortcode you are given and paste it into your WordPress Post or Page.
4. Google Doc Embedder
Probably my favorite option, Google Doc Embedder is a free plugin you can install on your WordPress website that will take care of all the options for you without you having to use any third party services. Once you have installed the Plugin, you simply need to upload your Spreadsheet files using the Media Upload section in your WordPress Admin screen. Once you have finished uploading your files, copy the URL of the file or files you have uploaded. Edit your post, and you will notice a new button located in the toolbar of your visual editor. Click that button, paste the URL of the file you wish to insert, and click the insert button. The plugin also gives you several options for customizing the size the of your inserted file so you can make it look exactly like you need it to look.
Learning how to add a spreadsheet to WordPress can really expand what you can offer your customers or readers on your site. One of these four options should cover virtually everyone’s needs when it comes to adding spreadsheets and more to a WordPress site so you can offer your visitors and customers a little more on your site running WordPress.